Submit a Film

 

CALL FOR ENTRIES IS CLOSED

 

Filmmakers,
Shorts, feature, doc, animation… we want your films !

The call for entries is now closed. Thank you to everyone who submitted their film !
We will now screen them for selection in order to build the programmation for the 7th edition of the QCFF. The programmation should be publicly revealed by the end of August.

Founded in 2011, QCFF celebrates cinema. Be a part of it September 13 to 23, 2017 !

The call for entries for the 8th edition will open mid-January 2018. To insure you do not miss it, sign up for our newsletter!

 

 


 

 

Film entry rules

 

SUBMISSION DEADLINE : MAY 15 of each year

 

Eligibility requirements    -    Selected films    -    Awards    -    Shipping of the screening prints    -    Guests

 

 

 

Eligibility requirements when submitting a Film at QCFF

Registration fees must be paid in order to complete the submission process, which are indicated at the end of the application form. The payment has to be made via Paypal. Please note that these fees are not refundable.

Here are the type of registration fees, according to the running time of the work submitted :

  • less than 50 minutes = $15 CAD
  • 50 minutes and more = $25 CAD


Films must be submitted to the QCFF programming committee before May 15 of every year, except if the rules and regulations mention otherwise on the official website (fcvq.ca). The Festival reserves the right to accept late submissions if the reason is justified; however, the Programming Director must be informed of any late submission before the submission deadline (prog@fcvq.ca); 

Only films completed after January 1 of the year preceding the festival are eligible. 
For instance, films completed prior to January 1 of last year, are not eligible for consideration for this year's edition of the Festival. 

• In order to complete the registration, applicants are required to provide a web link so the members of the selection committee are able to view the submitted Film. DVDs, Blu-Rays, USB keys and any other physical format will not be accepted : if we do receive a film on disc or on any other physical format, the work will neither be considered nor returned to its sender

• Applicants submitting a film that contain significant spoken dialogue which might be in a language other than French or English, must provide on-screen English or French subtitles, so the programming committee may view the Film. 

• Films that have been submitted for QCFF consideration in previous years are NOT eligible for re-submission.

• Films that have been released theatrically in the province of Quebec, broadcast on television or online are NOT eligible for submissions to the festival. 
NB : However, the programming team may decide to select a Film that has been released theatrically, broadcast on television or online, if it desires to do so. Such instances are solely at the discretion of the programming team.

• It is preferable that Short Films not exceed 15 min., as regular film programs shown at the QCFF seldom exceed 120 min.

On the registration form, The Applicant MUST provide  :
– Two (2) pictures of the director 1x 300 dpi (for the print catalogue) and 1x 72 dpi (for the website);
– Two (2) pictures of the film : 1x 300 dpi (for the print catalogue) and 1x 72 dpi (for the website);
– A short biography and filmography of the director, which ought not to exceed 50 words ; both French and English versions are strongly suggested. If the text provided is too long, there is a possibility that it will be shortened for catalogue layout purposes, while preserving its original meaning, and without notifying the Applicant.

In the event of a selection, if the the film does not have French subtitles, the Applicant must also provide the dialogue list (in Word or RTF formats) in English and/or French.

The Applicant will be officially notified via email, at the latest during the last week of August, whether the film has been selected or not for the QCFF. 

No query regarding the reasons why a film has not been selected at QCFF will be addressed after October : an email regarding this matter should be sent to the Programming Director (prog@fcvq.ca). 

Submitting a work and entering the QCFF implies that Producers, Directors or Rightsholders have read, understood and agreed with the present rules and regulations.
NB : The notion of Rightsholder refers to the person or moral entity (distributor, producer) who owns the legal rights to the work submitted.

By agreeing to the Terms And Conditions, the person submitting the Film (hereafter called the “Applicant”) acknowledges that he or she has obtained consent from any and all owners, creators, writers, Producers and/or other authorized representatives of the Film (hereafter called the “Film’s Owners”) whose consent is required to submit the Film to QCFF.

It is the sole responsibility of the Applicant to secure authorization and permission from the copyright owner(s) of any and all copyrighted content or materials included within the submitted Film. The Festival expressly disavows any responsibility for, and will not be held responsible for, any unauthorized inclusion of any copyrighted content or materials within or relating to the submitted Film, including any content or materials that are or may become the basis for any third party claims for copyright infringement. QCFF reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Film with any unauthorized inclusion of copyrighted content or materials. In the event that any claim, dispute, action or proceeding shall be brought or asserted by any person or entity that alleges that the Film makes unauthorized or unlawful use of any copyrighted content or material, Applicant shall fully indemnify and defend QCFF from any liability in connection therewith and from any fees and expenses, including but not limited to attorneys’ fees, that any of them may incur in connection therewith. It is the sole responsibility of the Applicant to secure authorization and permission from the owner(s) of any and all trademarked content or materials included within the submitted Film.

It is the sole responsibility of the Applicant to clear all content of the Film from any and all actual or potential legal claims and issues, including, without limitation, claims based upon theories of libel, defamation, invasion of privacy, violation of rights of publicity, theft of trade secrets, breach of confidence, breach of confidential relationship, and breach of express or implied contract (“Third Party Claim(s)”). QCFF expressly disavows any responsibility for, and will not be held responsible for, any unauthorized inclusion of any content or materials within or relating to the submitted Film that are or may be the basis for any Third Party Claims based upon any of the foregoing legal theories or others. The Festival reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Film that is or may become the subject of any Third Party Claims. In the event that any Third Party Claim(s) shall be asserted by any person or entity, Applicant shall fully indemnify and defend QCFF from any liability in connection therewith and from any and all fees and expenses, including but not limited to attorneys’ fees, that each of any of them may incur in connection therewith.

When submitting a Film at QCFF, the Applicant allows the Festival to publish the material provided on the submission form in the festival catalogue, in its official communications and on its website.

QCFF reserves the right to use extracts of the selected Films, which may not exceed 3 minutes, solely for promotional purposes

 

 

 

If your film is selected

Congratulations !

The Director and/or the person identified as the main contact in the application form of the films selected will be officially notified with a selection letter sent via email around mid-August. In this letter, the requirements regarding the screening format and details about sending the screening print to the Print Traffic Department of QCFF will be explained.

Every film selected will be screened in its original version, with French subtitles, and/or with English subtitles if they are provided (in the event that the spoken language is other than English).

QCFF pays royalties to the rightsholders of selected Canadian short films, according to the following grid :

  • if the running time of the Film is less than 10 minutes : 60$
  • if the running time of the Film is 10 minutes and less than 30 minutes : 90$
  • if the running time of the Film is 30 minutes and less than 50 minutes : 110$

In the event that there are several Rightsholders for the same film, we pay the royalties to the first name by alphabetical order in the submission form. If the field “Rightsholder” is not adequately filled in the form, we pay them directly to the filmmaker. If there are several filmmakers, we’ll also pay the royalties to the first one by alphabetical order.

The royalties will be paid to the Rightsholder by bank transfer within 120 days following the end of the festival.

The person in charge of guests at QCFF will contact directly each and every filmmaker who has a film selected in order to inform him of the details and possibilities of covering accommodation and transportation to QCFF.

 

 

 

QCFF Awards

The following awards are given out at QCFF :

  • GRAND JURY PRIZE FOR A FEATURE FILM (Canadian and international films)
    The jury consisting of five public figures from the arts awards the Grand Jury Prize to one of the competing feature films. 

  • GRAND JURY PRIZE FOR A CANADIAN SHORT FILM 
    A jury consisting of three leading figures of the arts and culture world award the Grand Jury Prize for a Short Film to one of the competing national short films.

  • GRAND JURY PRIZE FOR A FOREIGN SHORT FILM
    A jury consisting of three leading figures of the arts and culture world award the Grand Jury Prize for a Short Film to one of the international short films. 

  • PEOPLE’S CHOICE AWARD FOR A FEATURE FILM (Canadian and international films)
    The audience can vote as well for their favourite feature film amongst selected films : the category is open to international works.

  • PEOPLE’S CHOICE AWARD FOR A SHORT FILM (Canadian and international films)
    The People’s Choice Award is given to the most popular short film in the official selection as voted on by the QCFF audience.

  • PEOPLE’S CHOICE AWARD FOR A CANADIAN FEATURE FILM
    People can vote for their favourite Canadian film, amongst the selected features at QCFF. (Canadian films only)

  • FIRST FEATURE FILM AWARD (Canadian and international first features)
    A jury comprising of five movie enthusiasts from the audience who live in Québec City award the filmmaker whose first feature film is part of the official selection. 

  • COLLEGE JURY PRIZE (Canadian and international features)
    Created in 2015, the college jury gathers 4 students, each coming from colleges that offer cinema courses in the Québec city area, as well as a teacher who serves as mentor and president. The College Jury Award is bestowed to a film from a selection of six international feature films chosen by the programming team, and which also appear in the official selection.

  • LOCAL TALENT AWARD (local short films only)
    The competition jury for short films also bestows the Local Talent Award to a local filmmaker, whose short film stood out amongst the program of local productions.

 

- The juries’ decisions are final ;

- The prizes will be given out to the Directors of the awarded films;

- QCFF strongly recommends that every film competing for a Jury Prize be represented by its filmmaker or at least a crew member at the award ceremony;

- In the event the Director and the film’s origin differ, the filmmaker’s nationality will prevail as to figure out the eligibility of the film to some specific Canadian awards presented at QCFF.

- In the case where there would be two directors from different origins, the nationality of the main producer will prevail as to determine which awards the film is eligible to and in which categories it would compete.

- In the event of a mistake, once they’re made public, the Juries’ decisions are final, as they were carefully and knowingly thought over.

- All the awarded films, without exception, will be rerun on the last day of QCFF.

 

 

 

SHIPPING OF THE SCREENING PRINTS

QCFF screens in DCP format ; only digital files (which should correspond to the selected film’s master) will be accepted to be converted into DCP. Applicants are to be reminded that we will not accept films on DVD or Blu-Ray.

As for sending the screening prints, QCFF strongly advocates sending files through internet, as much as possible. If a physical support (such as a hard drive or a USB key for instance) had to be shipped to the festival offices, the filmmaker or Rightsholder will have to pay for the outgoing fees. Meanwhile, QCFF will cover the expenses involved to ship back the parcel to its sender.

If a print ships from abroad, in order to avoid any problem with customs (fees and delays), please indicate on the parcel and on the pro forma invoice the replacement value of the print as well as the specific mention :

FILM FOR FESTIVAL - NON-PORNOGRAPHIC CONTENT
NO COMMERCIAL VALUE
FOR CULTURAL PURPOSES ONLY

When using mail, please send all material to the address that will be will be given to the Applicant following the announcement of the selection of the film.

The QCFF will cover insurance fees for DCP prints between receiving and shipping back the parcel to its sender. The QCFF is not liable for any material that could be damaged during its transportation. In the event of loss or damage during the festival, QCFF’s financial liability would be limited to the print replacement value.

For any query regarding the submission of your film at the QCFF, please write to preselection@fcvq.ca or communicate with the Programming Team by writing to the following address : films@fcvq.ca.

 

 

 

Guests at QCFF

The Festival can only pay for the accommodation or transportation of a limited number of Directors whose films have been selected. The person in charge of guests at the QCFF will contact every filmmaker whose film will be part of QCFF in order to explain the procedures and conditions for transportation, accommodation and passes for guests.

However, please keep in mind that the present conditions may change without notice.

Thank you for your interest in the QCFF, we look forward to meeting you during the Festival !

The QCFF team

 

 

 

INQUIRIES
Email: films@fcvq.ca